A board meeting is an opportunity to discuss important company issues with a range of experts. They offer a range of perspectives that are crucial when deciding on big-scale strategies, or specifying how teams will be working towards implementing the goals.
However, the efficacy of a board session is contingent on the way that leadership directs conversations and stays on topic. Meetings won’t be effective when they are not on the right track and are not conducted in a timely manner. time, regardless of how lively the agenda may be. It may also be difficult for attendees to prepare and participate in a meeting if important documents were not provided in advance.
To maximize the value from board meetings, start every meeting with a 10-minute recap of the key points from previous meetings and the board’s document. This will help clear board members their minds and keep them focused.
Getting sidetracked by discussions that are new can take up precious meeting time and divert board members away from the more pressing agenda items. Include a parking lot item on the agenda to allow random topics of discussion that require further study but are not the top priority.
Once the agenda is established, it is crucial to hear the reports of the executive director and any standing or committees. You can also have someone go over the financial reports in case you want to discuss them in depth. The chair should then open the floor to vote on each item after the discussion is completed. Before a vote is called, a motion should be “seconded”.