If you are holding meetings online the possibility of technical issues is a lot. One of your board members could have a slow connection to the internet or his battery could fail during the meeting. It is an ideal idea to ask remote attendees to check their devices prior to the meeting. Additionally, you can provide them with instruction and support so they are prepared to utilize your board portal before the actual meeting takes place.
In addition to the fundamental features, you should also look for a meeting room that is digital that provides high levels of security and conformity. The most secure online board portals secure your data at the server level and permit you to modify the access of different users to certain documents.
Another important feature is the capability to record votes. Unlike using the traditional show-of-hands method, recording results of votes in your virtual boardroom can ensure transparency and accountability. It will also reduce the time it takes to prepare board resolutions and improve the efficiency in your meetings.
Even if your attendees aren’t tech-savvy software should be simple to use and comprehend. Additionally, it should be compatible with all platforms, including tablets and smartphones. Additionally, it should provide a print-friendly format. Some board members may prefer printing out documents or presentations due to various reasons, including their inability to work with screens for extended periods of time. Chat functions should be available in the digital boardroom to facilitate rapid collaboration.